Job Overview
As part of our operations at Warwick Hotels & Resorts, we are seeking an Executive Assistant to support the Vice President, Director of Development EMEA and Special Assistant to the President, in the day-to-day management of executive activities.
As a key liaison for Senior Management, you will play a central role in administrative organization, communication coordination, and project tracking, liaising closely with operational hotel teams.
Key Responsibilities
- Calendar & Priority Management: Manage and optimize executive schedules, appointments, and daily priorities.
- Meeting Organization: Organize and coordinate meetings, prepare background files/materials, and ensure follow-up on key decisions and action items.
- Administrative Tracking: Oversee the administrative tracking of contracts, documents, and ongoing files.
- Cross-Departmental Liaison: Facilitate smooth communication and coordination between Senior Leadership and operational hotel teams.
- Document & Presentation Preparation: Draft, review, and format correspondence, meeting minutes, presentations, and professional documents in both French and English.
- Timeline & Deadline Management: Monitor deadlines and ensure the completion of administrative action items.
- Stakeholder Management: Handle communications with various internal and external stakeholders within an international business environment.
- Project Support: Provide administrative and organizational support for cross-functional management projects.
Candidate Profile
- Experience: Minimum of 5 years of professional experience in a similar role, ideally supporting C-suite executives or senior leadership within an international group.
- Languages: Native-level fluency or full professional proficiency in both written and spoken French and English.
- Technical Skills: Advanced proficiency in MS Office / Google Workspace and strong expertise in administrative management workflows.
- Key Attributes: High degree of rigor, strong organizational skills, autonomy, and proactive foresight (ability to anticipate needs).
- Interpersonal Skills: Outstanding written and verbal communication abilities.
- Soft Skills: Absolute discretion, strict confidentiality, and proven ability to manage competing priorities under pressure.
- Experience in the hospitality industry or an international corporate setting is a strong plus.
Position & Benefits
- Location: Paris (8th arrondissement)
- Compensation: 13th-month salary bonus
- Profit-Sharing: Profit-sharing schemes (Participation et Intéressement)
- Working Hours: 35 hours per week (annualized) with 11 guaranteed paid public holidays
- Transit Pass: 100% employer contribution to public transportation passes
- Health Insurance: 75% employer contribution to company health insurance (Mutuelle)
- Perks: On-site staff restaurant & complimentary nights at Warwick Hotels & Resorts properties worldwide